*Sign-on Bonus: Take advantage of our new sign-on bonus! Center for Family Services is a place where you can be part of a dynamic, top workplace team dedicated to improving lives. When you apply and get hired, you are eligible for $250.

Location: Cape May Court House, NJ

Job Type/Status: Part-time

POSITION SUMMARY:

This role is essential in maintaining accurate records, ensuring compliance with regulatory standards, and supporting our team in delivering exceptional client services. The ideal candidate will possess strong administrative skills, a commitment to confidentiality, and a proactive approach to problem-solving.

Duties and Responsibilities: 

• Comply with funding source, contract, and or program's Annex A.

• Complete required documentation within established timeframes per Federal, State, County, and agency regulations, policy, and procedure.

• Core Responsibilities for Job Role/Sector:

• Client Chart Management:

• Organize and maintain client charts, ensuring all information is current, accurate, and easily accessible.

• Review and update client records, including personal information, service history, and documentation of interactions.

• Documentation Preparation: 

• Assist in preparing and processing necessary documentation for client services, including intake forms, consent forms, and reports.

• Ensure all documents meet regulatory requirements and organizational standards.

• Data Management:

• Input and update data in electronic health records (EHR) systems with a high degree of accuracy.

• Generate and analyze reports from client data to support team initiatives and decision-making.

• Compliance and Confidentiality:

• Adhere to all privacy and confidentiality regulations, ensuring that client information is handled securely.

• Participate in regular training on compliance policies and procedures.

• Administrative Support:

• Assist with scheduling appointments, managing calendars, and coordinating meetings as needed.

• Support team members with various administrative tasks to enhance overall efficiency and workflow.

Program Responsibilities: 

• Billing Management:

• Prepare and process billing for clients, ensuring accuracy and timely submission.

• Track payments and follow up on outstanding invoices as needed.

• Reference Checks:

• Conduct thorough reference checks for new hires and interns, ensuring all information is verified and documented accurately.

• Assist in the onboarding process by coordinating necessary paperwork and orientations. and census trackers are to be completed and sent to the proper departments

• Mail Management:

• Manage all incoming and outgoing mail for the program, ensuring timely distribution and organization.

• Maintain a record of important correspondence and ensure confidentiality where necessary.

• Receipt Rectification:

• Review and rectify program receipts to ensure all financial records are accurate and accounted for.

• Work with finance or accounting teams to resolve discrepancies as needed.

• Meeting Documentation:

• Attend all staff meetings and document minutes, ensuring clarity and accuracy in recording discussions and action items.

• Distribute minutes to all staff members promptly after meetings.

REQUIREMENTS: 

• Previous experience in an administrative role, preferably in a healthcare or client service setting.

• Strong organizational skills and a keen eye for detail.

• Proficiency in Microsoft Office Suite and familiarity with electronic health records (EHR) systems.

• Excellent verbal and written communication skills.

• Ability to prioritize tasks and manage time effectively in a fast-paced environment.. 

Benefits:At theCenter for Family Services, our employees are our greatest resource, and we are committed to investing in our staff. We offer a competitive benefits package as well as ongoing resources that will support staff on their personal and professional journey.*

• Sick pay and personal time off

• Flexible Spending Accounts

• Health & Wellness Activities

• Ongoing Training & Professional Development Opportunities

• Opportunity for advancement

About Employment at Center For Family Services Apply and get hired at Center For Family Services, a leader in the non-profit sector and named as a top workplace in the region since 2010. As part of our team, you will be recognized as our most valuable resource. Our staff balance best practices with personalized care. Together, our team makes a positive difference in the lives of people in need. If you're interested in a rewarding career, Center For Family Services is a great place to grow as a professional. For more information about our top workplace, please visit the Center For Family Services website at www.centerffs.org.

Disclaimer Many positions require motor vehicle record evaluations and medical clearances. Center For Family Services is an equal opportunity employer offering competitive salaries and excellent benefits packages.