*Sign-On Bonus
Take advantage of our new sign-on bonus! Center For Family Services is a place where you can be part of a dynamic, top workplace team dedicated to improving lives. When you apply and get hired, you are eligible for a $500 sign-on bonus.
SUMMARY:
Excellent opportunity for a motivated individual to contribute to helping others. Reporting to the Chief Operating Officer (COO), the Executive Assistant, will work closely with the COO to accomplish the agency's mission. In this role, the candidate will complete a wide variety of administrative tasks for the Chief Operating Officer, including: managing an extremely active calendar; project management; composing and preparing correspondence that is sometimes confidential; and collecting/submitting grant reports in various local, state, and federal reporting systems.
Location: Warren County, NJ
Job Type/Status: Full-Time
Duties and Responsibilities:
Travels to Northern Counties (Sussex, Warren, Morris, Essex, Passaic) to assist Chief Operating Officer and other staff, as assigned.
Work alongside Chief Operating Officer daily to complete a range of tasks in a fast-paced environment.
Manage Chief Operating Officer's calendar, including making and rescheduling appointments.
General typing for Chief Operating Officer and distribution when required: memos, emails and other important correspondence.
Schedule telephone conversations with multiple parties, in-person meetings, zoom meetings and other large groups events.
Assist with contract report submissions, new program grant proposals and other funder correspondence.
Support the Chief Operating Officer's direct reports and leadership staff in timely submissions as needed.
Reconcile credit card for the Chief Operating Officer on a monthly basis and submit appropriate documentation to the finance department.
Review financial submissions, including check requests and credit card statements, of program directors and program leadership under the Chief Operating Officer.
Plan agency birthday events and purchase gifts for agency staff
Human Resource (sample of duties)
Assist CFS Directors with screening applicants prior to interviews
Organizing staff schedules, so interviews are scheduled in a timely manner
Conduct reference checks on job applicants and complete required paperwork
Perform other duties related to the overall functioning of the Center.
REQUIREMENTS:
Education- Bachelor's Degree in Communication or related field preferred, High School Diploma or equivalent required.
Minimum 3-5 years-experience in office environment, supervisory experience preferred, but not required
Exceptional organization, time management and communication skills
Strong working understanding of Zoom, MS Office Suite (Excel, Word, Outlook & Power Point) and Google Suite (Google Sheets, Google Doc, Google Calendar, Google Drive).
Strong ability to succeed in a fast paced environment.
Ability to work independently and demonstrate self-initiative to complete tasks.
Ability to work well with a range of internal and external professionals/stakeholders.
Benefits:
At the Center for Family Services, our employees are our greatest resource, and we are committed to investing in our staff. We offer a competitive benefits package as well as ongoing resources that will support staff on their personal and professional journey.*
Excellent paid time off (PTO) program, including vacation, sick, personal, and holiday
401k Plan
Medical insurance plan options
Dental & Vision Insurance
Prescription Insurance
Life Insurance
Flexible Spending Accounts
Health & Wellness Activities
Ongoing Training & Professional Development Opportunities
Opportunity for advancement
About Employment at Center For Family Services Apply and get hired at Center For Family Services, a leader in the non-profit sector and named as a top workplace in the region since 2010. As part of our team, you will be recognized as our most valuable resource. Our staff balance best practices with personalized care. Together, our team makes a positive difference in the lives of people in need. If you're interested in a rewarding career, Center For Family Services is a great place to grow as a professional. For more information about our top workplace, please visit the Center For Family Services website at www.centerffs.org.
Disclaimer Many positions require motor vehicle record evaluations and medical clearances. Center For Family Services is an equal opportunity employer offering competitive salaries and excellent benefits packages.